Now Hiring An Administrative Assistant

Administrative Duties

• Performs various administration functions including reporting, filing, faxing and shredding.
• Ensures that all mail and faxes are received and routed to proper parties in a timely manner.
• Responsible for collecting sales tickets throughout the day.
• Manages proceeds from vending machines and orders office supplies.
• Keeps files updated and creates new files as needed.



Accounts Receivable

• Processes purchase orders by entering in the system, matching with invoices, correcting any discrepancies and providing reports. Files purchase orders after verification is complete.



Sales Support

• Reconciles cash drawer and banking information; oversees petty cash disbursements and customer refund check requests.
• Assists customers with credit questions and invoice documentation.
• Processes new job accounts, ensuring correct salesman is assigned and all paperwork is complete.
• Verifies pricing per contract and reviews deliveries that are on hold.



Physical Aspects



• Ability to spend long periods of time on the phone
• Ability to sit for long periods of time
• Ability to type



Equipment Used



• Personal computer and various software
• Copier, fax machine and other office equipment



REQUIREMENTS

• Previous administrative experience
• Ability to use strong judgment in analyzing, troubleshooting and evaluating problems
• Excellent written and oral communication skills and ability to prioritize
• Experience working with numbers and resolving discrepancies
• Friendly, outgoing personality
• Working knowledge of Microsoft Office including Outlook, Word and Excel